po administrator.

Purchase Orders (PO) Administrator 

Responsibilities & Main Tasks
As PO administrator, you hold a critical position within the Purchase-to-Pay process: your responsibility is to (i) formalize the contractual relationship between the company and its vendors through adequate Purchase Order, (ii) ensure that said purchase order is duly approved as per the Financial Authority Matrix, (iii) make sure that the Purchase Order is timely released to the vendors, before the scope of work is executed by the vendor. To achieve this goal, you build a strong business relationship with the purchasing department and any other stakeholders who require the issuance of a PO. From them, you collect the indirect purchases needs, verify the completeness of the information, expedite purchase requisitions within the established procedures. You demonstrate the ability to independently and efficiently organize, plan and complete the assigned activities with accuracy and timely delivery.
Moreover, you have a key role to play during the Vendor Qualification process where you are responsible to support the NPR buyers and coordinate all the administrative verifications to be done  before entering a business relationship with its vendors.
You apply and ensure full compliance with applicable (external and internal) standards and work procedures in support of the respective population and with a high degree of customer service and confidentiality.

As PO administrator, you report to the BAS administrative tower lead and are responsible for the following:
• Timely and accurate processing of Indirect Purchase requisition for 3rd party suppliers,
• Timely and accurate processing of Indirect Purchase requisition to be issued for internal purposes only,
• Interfaces with various internal customers and business partners to resolve any queries
• Deals with queries in an efficient and timely manner
• Performs regular reporting activities
• Follows established service quality standards and meets established processing times and follow-up actions in accordance with departmental standards
• Stays abreast of new processes and initiatives within the company
• May perform other related/ad hoc tasks/report requests as required and/or assigned
• Going through the implementation of an ERP (IFS) which undoubtably changes tje Purchase-To-Pay process. you are requested to proactively embrace and accompany the change

Minimum of 1 year experience in a shared services environment
• Fluent English (additional language is a plus)
• Solid understanding of computer basics (Windows, Excel, Word, Email, and Internet)
• Excellent interpersonal skills, friendly and outgoing personality who enjoys assisting others.
• Demonstrates great communication skills
• Excellent problem-solving skills and ‘can do’ attitude
• Ability to exhibit patience and empathy and diffuse customer dissatisfaction.
• Demonstrates attention to detail and quality, and sense of urgency for quick resolution
• Ability to work through and adapt to change
• Ability to work both independently and within a team & demonstrate resourcefulness

Employment Contract with Randstad for abou 6 months, with possible extension

Working in an International Environment with a Variety of Challenges