finance assistant.

Finance processes

Register all vendor invoices for approval. Follow up on vendors enquires on payment requests and/or payment disputes

Review employees expense claims invoices and submit for approval on the system

Reconcile account transactions (vendor payments, expense claims)

Prepare payment reconciliations

Prepare documentation for monthly intercompany Billing (expenses, costs)

Provide ad hoc financial analysis and assist in department projects

HR processes  

Provide Labour Contract Templates updates on new hires

Onboarding admin tasks regarding new hires:

Schedule Health and Safety Check-up appointments

Meal Card requests

Health Insurance registration

Communicate exists of employees to Payroll

Provide monthly changes to payroll processing (leaves, new hires, exits, salary changes, Education Tickets Portal, etc)

HR documents management and archive

Assist on office management tasks (purchase of supplies, stationary, coffee, DHL)

Contract Management Support - Compliance

Owner of client contract list: keep records updated and follow up on termination and renewal dates with Sales Team

Update contract templates with new clients’ details

Liaise with Sales and on requests to contract changes

Travel:

Liaise with Travel agency on hotel and flight bookings requested by employees, and travel agency invoices received.

Request travel insurance

Advanced knowledge of Excel

Strong attention to detail

Pro-active and with a problem solving attitude

Have hands-on experience with office procedures

Must be organized with the ability to multi-task efficiently

Excellent written and verbal communication

Good command of English is mandatory (written and spoken)

Integration in a reference company in the sector.
Fixed and variable salary component.